This page covers what Acumatica does, how it is licensed, what implementation costs, and how to tell whether it fits before anyone books time with you.
Acumatica ERP runs financials, operations, and reporting on one database. The practical difference from an accounting package plus spreadsheets is that the number a manager sees is the number the transaction created, without a nightly export.
General ledger, AP, AR, cash management, fixed assets, and multi-entity consolidation with intercompany eliminations in the system.
Inventory, purchasing, sales orders, warehouse management, and fulfillment across multiple locations.
Bills of material, production orders, MRP, product configurator, estimating, and shop floor data collection.
Job cost, subcontracts, change orders, retainage, compliance documents, and field service.
Time and expense, billing rules, revenue recognition, and project profitability by phase.
Quote to cash in one record, plus dashboards and KPI reporting built on live transactions rather than a monthly extract.
Acumatica prices by resource consumption, not per user. Your tier is set by two things: how many people work at the company and your highest monthly transaction count across eight document types. Adding users inside a tier does not change the license fee.
Entry tier
Growth tier
Mid-market tier
Upper tier
Acumatica takes the single highest monthly volume among these eight document types. Not the total.
Sales orders
Shipments
AR invoices
Customer payments
Purchase orders
Purchase receipts
AP bills
AP payments
Set by headcount and your busiest document type. This is the largest single lever on the license fee.
General Business, Distribution, Manufacturing, Construction, Retail-Commerce, or Professional Services. Each carries different functionality and different pricing.
Payroll, advanced financials, project accounting, field service, and similar add-ons sit outside the base edition.
Not ready to share your numbers? The Acumatica Pricing Guide walks the four inputs, the four tiers with the caps that actually apply, and the rule that sets your monthly transaction limit. It also shows what a Crestwood estimate contains and the questions buyers ask us most. No conversation required.
Implementation is the larger and more variable half of year one. Three things move it: how many modules go live at once, how much history you migrate, and how many systems have to stay connected. All three are knowable before anyone commits to a date.
Clean master data in SQL with verified access shortens the project. History nobody can query lengthens it.
Financials only is a different project than financials plus manufacturing plus field service.
Each connected system adds mapping, a test cycle, and a reconciliation step at cutover.
Approach 01
Fixed fee · Go-live is a date
Approach 02
Phased scope · Defined stages
One entity with a vertical edition, or two entities with a straightforward consolidation. Scope is set after the requirements and data-readiness work, not before it.
Approach 03
Custom SOW · Phased go-live
The diagnostic
Some of the people reading this page do not have a software problem. They have a process that was designed around a system limitation six years ago and never revisited. Buying a new platform to solve that makes it more expensive, not better.
Nine questions about how work actually moves through your business. You get back a written read on where the friction sits and whether it is the system, the process, or the wiring between them.
No calendar. No call. The output is a document.
QuickBooks, Dynamics GP, Dynamics SL, Sage 100 and 300, with mapped history and a reconciliation pass.
eCommerce, EDI, CRM, shipping, and the connections your operation actually runs on. Built in-house.
SaaS, private cloud on AWS, Azure, or Google Cloud, or Crestwood-hosted with 24/7 monitoring, backups, disaster recovery, and SOC 2 controls.
The same in-house team that built your configuration. First 15 minutes of any support request is unbilled.
of manual work eliminated at Summit Brands after connecting SPS Commerce to their ERP. The integration requirement was identified during evaluation, not discovered after go-live.QuickBooks, Dynamics GP, Dynamics SL, Sage 100 and 300, with mapped history and a reconciliation pass.
of manual work eliminated at Summit Brands after connecting SPS Commerce to their ERP. The integration requirement was identified during evaluation, not discovered after go-live.QuickBooks, Dynamics GP, Dynamics SL, Sage 100 and 300, with mapped history and a reconciliation pass.
Acumatica prices by resource consumption, not per user so adding more employees doesn’t drive up licensing cost. What actually drives cost is which modules/edition you need (Financial, Distribution, Manufacturing, Construction), transaction/data volume, and data migration complexity. Crestwood’s 90-Day Rapid Start Program runs on a fixed fee once a company qualifies through the data-readiness check.
Acumatica prices by resource consumption rather than per user. Your license fee is set by your tier, which is determined by company size and your highest monthly transaction volume, plus which industry edition and advanced modules you run. Acumatica does not publish list prices per tier, so a certified partner has to produce the figure.
Acumatica takes the single highest monthly volume among eight document types: sales orders, shipments, AR invoices, customer payments, purchase orders, purchase receipts, AP bills, and AP payments. It is not the sum of all eight. Most distributors are driven by sales orders or shipments; most service businesses by AR invoices.
Single-entity projects with clean, exportable data go live in 90 days through the Rapid Start Program at a fixed fee. Multi-entity projects and vertical editions take longer, and the variable is almost always data readiness rather than software configuration. Qualification happens before the timeline is committed.
Crestwood implements both, so the recommendation is not predetermined. Acumatica tends to fit operations with heavy inventory, field service, or project-based work and teams that need broad system access. Business Central tends to fit finance-led operations already inside the Microsoft stack.
Open balances and typically two years of history migrate. Full history stays accessible in an archive rather than being loaded into the new ledger, which keeps the migration clean and the new system fast. Master data gets extracted, mapped, and reconciled before go-live.
Acumatica does not publish list prices per tier, so a certified partner has to build the number. Fill out the form below and a Crestwood ERP Solution Expert will reach out within 24 hours.
